Law Firm Management

Law Firm Leadership – A “We” Business, not a “Me” Business

Many years ago, the managing partner of my firm, who I will call Sid because that was his name, had on his desk a replica of a dogsled with a team of dogs in single file. There was a pithy saying attached to the sled which read, “if you are not the lead dog, the scenery never changes.”  Think about that for a minute. No, I mean really think about it. Take a moment to focus on exactly what every dog following the lead dog had to look at for the entire trip.

The Practice of Law Uncategorized

A Business Lawyer’s Take on Criminal Lawyers

I practiced business law for 40 years. I never knew much about criminal law. In fact, I knew so little about the subject that I used to tell my clients that if they got arrested, they probably should not use their one phone call to call me because all that I could do for them in their hour of need would be to incorporate a company.

The Mentality and Attitudes of Lawyers

Translations From Lawyer Talk: Part Three

Due to popular demand (I have now asked myself to do this ten times) and as a continued public service, I am providing some more translations from Legal Talk to Plain English.

In deference to my highly intelligent wife who has told me that these are getting pretty cynical, even for me, I do want to acknowledge that there are some great lawyers out there to whom this does not apply. Once again, it may simply be a case of 99% of us giving the other 1% a bad name.

Legal Talk Plain English
Your billable hours target is 1600 hours.  We have put you in the budget for 1400 hours because we know that is as much as you can do, but we won’t tell you that because we want you to try to reach 1600. Every month we will tell you that you are failing.  
You have a non-billable hour target of 300 hours.  We don’t care if you reach it or not. In fact, we know that you can’t reach it if you are going to have a hope in hell of reaching your billable hours target. But from time to time we will tell you that you are failing.  
We will provide you with support to learn how to market your practice.  You are on your own.  
We will provide you with expert support to learn how to market your practice.  We will have our consultant tell you what you have to do and leave it to you to figure out how the hell you are supposed to fit that in and still meet your billable hours target.  
It is important to learn how to set boundaries and say no (first definition).Tell your family that your time is spoken for at the firm and that they have to get things done without you.  
It is important to learn how to set boundaries and say no (second definition).Now that we have gone on record as saying that boundaries are important, feel free to ignore this and continue to devote all of your time to the firm.
It is important to learn how to set boundaries and say no (third definition).You can say no to everyone else, but not to me.
You are not required to work on weekends unless there is an emergency.  We define an emergency as any time that a partner wants you to work on the weekend.  
You are really not required to work on weekends unless there is an emergency.  We consider it an emergency if you are not going to meet your billable hours target.  
Law Students and Young Lawyers

How To Raise a Baby Lawyer

Those who know me would not be surprised to learn that I think that I was a brilliant supervising lawyer and mentor. Not necessarily because I was, but because I had a fairly high opinion of my own skill set. Many of us lawyers do. Not all of us are right, although I am.

The Practice of Law

People I met Practicing Law Episode Five: The Good Lawyer

I was once hired by a dentist to help him disassociate from his partner. I will refer to my client as the “Good Dentist” and to his partner as the “Dentist from Hell.”

Legal Ethics

Truth In Advertising

I expect that “honest” would not be the first word that comes to mind as a general description of the business culture in Canada, or anywhere else for that matter. The idea of “buyer beware” (or “caveat emptor” as we lawyers like to say) is well ingrained in our business culture, and we all expect businesses to create “spin” when they market their goods and services.

Legal Fees

Things are Better When Someone Else Pays

Years ago, a young person I know was quite proud to show me his first credit card. I was underwhelmed and said: “Big deal. Anyone can get a credit card with their own name on it. The trick is to get a credit card with someone else’s name on it.”

I was reminded of that incident recently when I got a notice in the mail from a major insolvency firm telling me that a fund which I had unwisely invested in was insolvent, the insolvency firm had been appointed as the receiver, and a large law firm has been appointed as ‘representative counsel.’  Now I had reason to worry that all was lost.

For those of you who may not know, in the insolvency context, a ‘representative counsel,’ is an incredibly lucky law firm which establishes contact with a creditor group and then applies on the group’s behalf to the court to authorize them to be the lawyers for those creditors in an insolvency proceeding. Then, they ask the court to grant them a ‘representation order’ which authorizes them to bill some huge amount every month at their approved hourly rates to a maximum dollar amount per month. The company’s monitor has to pay that bill every month. From the company’s money.

Believe me, there is nothing as good as sending bills to someone other than your own client to pay. And also trust me, it is a rare month that representative counsel will bill less than the maximum amount that they are authorized to bill. Great work, if you can get it.

After my firm first became representative counsel in an insolvency restructuring, I finally understood why one of my former insolvency partners used to propose toasts at partners meetings with the words: “To many profitable insolvencies.”  This same partner used to define a successful insolvency file as “one where all of the professionals get paid.”  Note the absence of any reference to the creditors getting paid.

You can see why I now despair of any hope of getting a significant recovery on my ill-fated investment, although my investment dealer tried to offer me some hope. He told me that during the receivership, no management fees would be payable by the fund, and that he could not imagine that the receiver and the representative counsel could bill more than the management fees previously payable. I am not so sure about that.

Of course, I had already learned about how great it is to be a lawyer billing someone other than their own client back in the day that I did bank lending work. As anyone who has ever borrowed from a bank in Canada knows, the borrower always pays the bank’s lawyer’s fees. When the bank is competing to get the loan, the legal fees stay somewhat under control. But, when the borrower has no other choices, the legal fees can be astronomical.

How this works really hit home with me when I was asked to represent a borrower on a renewal of its line of credit with a lending institution. On the first go-round, the lender’s lawyer had charged about $100,000 and the borrower’s lawyer had also charged about $100,000. This was quite some time ago, so you can just about double every number that I mention in this story to reflect today’s hourly rates.

The line of credit was $50,000,000, back in the day when that was a lot of money. Unfortunately for the borrower, its fortunes had taken a turn for the worse and it had only two options: (1) renew the line of credit on whatever terms were demanded by the lender; or (2) go under. Not surprisingly, the borrower chose the former. With that decision came a demand from the lender for a renewal fee of quite a few hundred thousand dollars which had no relationship whatsoever to the degree of risk being undertaken by the lender or the amount of work to be done to process the renewal. It was more in the nature of a “What you going to do about it?” type of fee.

Anyway, the deal was that the lender would rely on its existing loan agreement and security, so the legal work should have been quite limited. My client asked me what I would charge because they were gun-shy after the $200,000 of fees that they had incurred the first time around. I looked at everything that had been done the first time and naively told the client that I would be hard-pressed to find a way to bill more than $30,000. After all, the security was already in place, so how much time could I possibly spend on this file? I was anticipating coming in well below the estimate.

Well, I had forgotten to consider the effect of the ‘someone else’s credit card’ principle. The lender’s legal team of oh so many lawyers attacked the file with vigor. There was no stone too small to turn over and no risk too tiny for the lender to be concerned about. And I, of course, had to keep up with them. There were mountains of documents required to address all of these very unlikely risks. At the end of the day, I billed the client about $70,000 (after discounting my time) and the Bank’s lawyer billed well over $100,000. Again.

Do I think that the lender’s lawyers could have done a perfectly adequate job at a third of the cost, and would have had to do that if their own client were paying? Absolutely. And had they done that, my fees would have been slashed by at least one third as well.

There was another deal that I did representing management in a management buy-out. In his management capacity, my client had to process the legal bills submitted by the company’s solicitors, who were effectively representing ‘the other side’ of the deal. He showed them to me. There was a significant charge for two associates to meet to discuss the Competition Act and the Investment Canada Act, in a transaction among Canadians which was well under the threshold for the application of either of those two statutes. And by ‘well under’ I mean tens and tens of millions of dollars under. Were the lawyers at this national firm too inexperienced to know that these statutes could not possibly apply? Maybe. After figuring out that they could not possibly apply, did they eliminate the time spent barking up the wrong tree from the bill? Of course not. No need. Someone else was paying.

This principle is actually quite ubiquitous. For example, in law firms, the firm sometimes pays for partners to have ‘toys’ such as technology gadgets or to enjoy ‘perks’ such as travel to a great destination for a ‘retreat.’ And the firm will usually pay for client entertainment expenses.  These are all valid business expenses, but I often got the sense that if the partners had to pay for some of these things personally, retreats would be in their home province, they would hold onto their phones longer, sit in cheaper seats at events and drink less expensive wine. But the firm is paying, so what the hell. All the more amusing because the partners are the firm, but even so it is so much better when the firm pays.

Of course, one of the worst things that can happen to you is that you are sued by someone who does not have to pay their own legal bills. Perhaps there is a government program which provides them a remedy that they do not have to pay to use, or perhaps their own professional association is coming after them using the money of its members.

I feel that I have gotten to the stage of this article where I should wrap it all up with a pithy and useful conclusion to reward the reader for slogging through to this point. But I can’t think of anything other than to say, “beware of lawyers bearing other people’s credit cards.”

Work/Life Balance

Always Failing at Something

When I practiced law, I was fairly good at doing the many things that a lawyer has to do in order to deliver great client service. I always offered to meet at the client’s office. I listened carefully to the clients to ascertain their goals and concerns. I insisted that I work to a deadline and if the client did not volunteer a deadline, I prompted them to set one. I frequently made the deadline on Monday so if I got overwhelmed with work, I could finish the project up on the weekend. I almost always met my deadline, and on the rare occasion that I was having difficulty doing so, I would call and explain the situation and give the client options, such as having me work all night to meet the original deadline, extending the deadline or having an associate take over the project.

Law Firm Management

Law Firm Compensation Systems: Getting What You Pay For

I was once hired at a firm to replace a much more senior corporate lawyer who I will call Carl.

One of a number of things which Carl had done to cause the firm to search for a replacement was that he had gamed the compensation system. Under that system, Carl was paid a bonus based on a percentage of his billings, without reference to collections. This would be a fatal flaw in any compensation system, but at the time the firm was new to that type of thing and had not yet figured that out.

Law Firm Management

The Best Article Ever Written (by me) About Retiring from Law Firms

Let’s say that a partner at a law firm has been there for quite a while and is getting older, a situation in which I once found myself.

And let’s say that the partner is done with working lots and lots of hours and wants out. Perhaps the partner has become tired or has had a health scare or no longer deals with stress as well as he or she or they once did or finally realizes that there is more to life, or whatever.